Accounts Receivable (Temporary Position)

Offered in: Ottawa, Northern ON, NW QC, Windsor

Location: 24 Colonnade Road, Ottawa ON
Schedule: Daytime, Monday to Friday
Starting Salary: $23.75/hour

We are currently recruiting for a Temporary Accounting Assistant specialized in accounts receivable to work in person at our headquarters in Ottawa, ON for a six (6) month contract.

What you will be doing…

You will be responsible for the timely creation and distribution of client invoices, responding to customer inquiries, and investigating and correcting discrepancies. The Finance department is an agile team environment were everyone contributes to common team goals to meet the department’s deadline.

Prepare and distribute invoices (60%)

• Create invoices:
  • Import timesheets from Workforce Management software
  • Create invoices using that data in MS Great Plains software
  • Email invoices & backup to clients
• Create manual adjusting invoices:
  • Investigate billing discrepancies and correct invoice errors
  • Work with payroll & contracts administrators to identify and correct errors
  • Create and distribute manual (retroactive & supplementary) invoices as required by contract specifications
  • Maintain an effective invoice filing system for manually prepared invoices along with appropriate back-up documentation

Customer Collections (30%)

• Respond to customer inquiries, particularly related to customer invoices, on a timely basis, while exercising tact and diplomacy
• Collect monies owed by clients in a professional manner by building relationships and providing effective client services
• Communicate directly with clients through email, telephone and written correspondence
• Work with field supervisors, timekeepers and Operations to develop processes that ensure correct invoicing and prompt collections
• Maintain record of collection attempts
• Review collection issues and processes with the AR Supervisor on a weekly basis
• Organize and distribute client invoices, statements and other documentation
• Reconcile client accounts where required

Other tasks (10%)

• Submit invoices & related backup to customers via online client portals
• Assist with general account reconciliations
• Other duties as required

What is in it for you?

• Work for a reputable and nationally known company
• Work in a challenging and rewarding work environment
• Employee discount programs, social outings and holiday gatherings

You are a good fit if…

• You have excellent interpersonal skills, ability to deal with tough clients
• You have strong attention to detail
• You have proven problem solving abilities
• You are able to work independently and manage deadlines
• You are able to work in a team environment with the flexibility to back up a variety of positions
• You have strong computer and system competencies
• Have a strong ability to multi-task, organize and prioritize
• You are able to change priorities as needed
• You are able to analyze and problem solve with a variety of stakeholders
• You have effective verbal and written communication skills in English, French is desirable

Your must-haves:

• Intermediate Knowledge and experience with Microsoft Excel
• Recent working experience using Microsoft Great Plains accounting software
• A proven track record of strong data entry skills
• Hold or have the ability to obtain a Secret level government security clearance

Nice to have:

• Previous experience in accounting, including: Accounts Payable, Accounts Receivable, General Ledger Reconciliations, and Cash Balancing
• Previous Experience with timekeeping processes

Application Process

If we are the right fit for you, we want to hear from you! Send us your resume and cover letter to [email protected]!

NOTE:

Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.

Commissionaires’ values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires’ Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires’ hiring process.

Commissionaires-Ottawa does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We appreciate all who apply, however we will only be contacting candidates of interest.