ADMINISTRATION SUPPORT COMMISSIONAIRE

Offered in: Kingston & Region

POSITION: Commissionaire– CM, LVL PL3

LOCATION: 33 Health Services Clinic CFB Kingston

POSITIONS AVAILABLE: existing vacancies 2

HOURS OF WORK:
• Full-Time Monday to Friday
• 8.5 hour shifts – ½ hr unpaid lunch break, paid for 8 hours per day
• Some weekends may be required if necessary

RATE OF PAY: $27.83 per hour

BENEFITS:
• Dental Care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life Insurance
• Group RRSP
• Vision care

EFFECTIVE: October 20, 2025 or dependent on candidate’s availability

JOB SUMMARY:
The Administration Support role is responsible for creating and maintaining trackers, creating company templates, answering queries, and delivering/retrieving documents throughout 33 Health Services. The Admin Assistant is further responsible to coordinate and prioritize tasks to meet multiple concurrent demands, under the direction and guidance of the Clinic Warrant Officer and Clinic Support Services Manager.
Administration Support is to keep informed of relevant sections of applicable acts, policies, regulations, directives and procedures as well as current practices to instruct staff of various requirements and procedures when responding to questions or resolving routine problems.

REQUIRED SKILLS:
• Bilingual is an asset
• must have excellent interpersonal and written communication skills,
• must be able to communicate in a calm and confident manner regardless of circumstances,
• must be able to interact with people in a concise and professional manner,
• must be able to maintain Commissionaires and client confidentiality,
• must be able to utilize any proprietary programs in use by/for the designated site/client,
• must be physically able to conduct vehicle or foot patrols at site buildings and locations,
• must be able to work independently or as part of a team,
• Must be able to respond to inquiries in accordance with established policies and procedures.
• should possess excellent computer skills, including experience with specialized secure networks and all Microsoft products i.e., Word, Excel, Access, and Outlook, and Microsoft SharePoint and Teams.
• should possess experience with online scheduling apps.
• Must be able to learn and maintain proficiency on the following programs:
o Monitor Mass Production
o EMMA (Employee Member Access Application
o CFTPO Production ( Canadian ForcesTaskings Plan andOperation)
o OpSoft
o MCRP (Maintenance of Clinical Readiness Program
o PaCE (Performance and competency Evaluation)

REQUIRED SECURITY CLEARANCE:
Reliability (requires 5 years minimum Canadian residency)

RESPONSIBILITIES:
• represent the Commissionaires and the client professionally at all times including personal conduct, dress, and appearance,
• read, remain current with, and follow all Commissionaires policies, Terms & Conditions of Employment
• read, remain current with, maintain, and follow all client & site SOPs/post instructions,
• Monitoring and custodial duties of information and assets.
• Clerical and administrative duties related to the performance of security services.
• Conduct general administration and office services,
• Receive, track and re-direct correspondence to appropriate recipients.
• Generation of reports and returns.
• Liaison with CFB Kingston units and other units outside the area when required.
• Coordinate PaCE review and minor changes as required for personnel evaluations.
• Entrust – PKI encryption up to PROTECTED B file transmittal, storage and editing.
• Arrange and attend meetings (in-person and Teams) as required by the Support Service Manager or Clinic Warrant Officer.
• Maintains files, records, databases, control/tracking and other reference systems.
• Arrange claims preparations.
• Arrange travel bookings.
• Relief of Access Control Reception Desk Guard
• maintain a daily personal notebook,
• record, advise/report on any unusual site activity to the appropriate supervisor/client including any actions/remedies and/or official reporting undertaken, as required,
• generate appropriate security and incident reports, as required,
• maintain a dialogue with the Site/District Supervisor and the client at all times, and
• perform any other required security related duties, as detailed by the Site Supervisor/District Manager and/or as reasonably requested by the client.

CLIENT REQUIREMENTS
To be eligible for consideration for this position, you must have the following qualifications:
• Reliability Clearence (requires 5 years minimum Canadian residency)
• Valid Ontario Security License
• Valid Emergency CPR First Aid with AED
Proof of Qualifications will be required.

APPLICATION PROCESS:
Applicants are requested to submit .pdf copies of the listed documents completing ONE submission only as follows:

Applications via Website (external applicants)

Applicants must submit:

1. A cover letter specific to the position
2. A current Résumé,
3. A completed application form,
4. Security Licence, and
5. First Aid certificate.
   

Applications via Email (only for currently serving commissionaires)

Commissionaires must submit:

1. A cover letter specific to the position, and
2. A current Résumé.

directly to enrollment clerk at [email protected]

APPLICATION DEADLINE:
Applications for this position will be accepted until 4:00 p.m. on Wednesday 8 October 2025.

NOTES:
The Commissionaires Kingston and Region use multiple job platforms that may utilize Artificial Intelligence (AI) in their platforms to screen applicants.

All security work is 24/7 up to 40 hours per week and overtime is possible.

Submissions from currently serving Commissionaires for all Union locations and supervisory positions will be prioritized over external applicants.

Incomplete, multiple submissions or unsolicited submissions may not be processed in a timely fashion or may be removed from the applicant pool entirely.

Although the Commissionaires prefers to hire military, RCMP and police service veterans we remain an equal opportunity employer that strives to ensure an inclusive and diverse workplace. Our vetting, interviewing, and hiring practices employ the same focus towards inclusivity and diversity in order to provide as barrier free an environment as is possible.

Selection of any candidate is subject to client approval.

Only candidates considered for an interview will be contacted.

Apply Now

All job applicants must be residents of Canada.

Please download our Career Application Form, fill out and re-upload it below to complete your application submission.

Name *

Email Address *

Phone *

City/Town *

Postal Code *

Message

Are you a veteran of the Canadian Armed Forces, Allied Forces, RCMP, police or are you a member of a military family? *YesNo

Please specify *Canadian Armed ForcesRCMPAllied forcesPolice ServiceMilitary spouse (serving member or veteran)Military dependant (serving member or veteran)

Are you a Canadian citizen? *YesNo

Are you a Permanent Resident or Canadian Citizen? *YesNo

Do you have a minimum of 5 years experience in security operations? *YesNo

Do you have 2+ years experience in sales and client acquisition? *YesNo

Please read and check this box to agree with the required statement below. (Ontario Guard License) *

I have a valid Ontario Security Guard License.

Please read and check this box to agree with the required statements below. (First-Aid and Vehicle) *

I have a valid Emergency First-Aid CPR/AED Certificate.
I have a vehicle or access to a vehicle to attend shifts.

Please read and check this box to agree with the required statement below. (Have not applied previously) *

I have not previously applied to this specific position.

Do you have the prerequisites necessary to achieve the clearance levels described as a requirement above? *YesNo

I have a valid ‘G2’ or ‘G’ Ontario Drivers Licence and a vehicle in order to drive to any work site within the region I have appliedYesNo

I have previously been a CommissionaireYesNo

Division of previous Commissionaire employment

I am looking the following type of work and shifts (check all that apply)

Part Time (15+ hours per week)Full Time (35+ hours or more per week)Weekdays onlyWeekends onlyAny Shift

How many hours per week are you looking to work? *Select8 - 16 Hours per week24 - 40 Hours per week

Do you have a valid Manitoba security guard license? *YesNo

Who did you receive your license training with? *

Are you available to start work within the next 2-3 months? *YesNo

Are you currently working? *YesNo

Are you working within the security field? *YesNo

Please specify the days and hours of the week that you are available to work on a regular basis *

Monday to Friday Day Shift (approximately 0700 to 1500)Monday to Friday Evenings (approximately 1500 to 2300)Monday to Friday Night Shift (approximately 2300 to 0700)Weekends (Saturday and Sunday) Day Shifts (approximately 0700 to 1500)Weekends (Saturday and Sunday) Evening Shifts (approximately 1500 to 2300)Weekends (Saturday and Sunday) Night Shifts (approximately 2300 to 0700)(Shift hours may vary, you may provide more details in the Additional Comments field below.)

Please indicate your residency status. *SelectBorn in CanadaCanadian CitizenPermanent ResidentLanded ImmigrantWork PermitSchool Permit

What is the expiry date of the status or permit? *

For the purposes of obtaining security clearances, if you were NOT born in Canada, please specify the date of entry into Canada

(Leave blank if not applicable)

Due to the various location of work, consistent and reliable transportation is the responsibility of the applicant. Please specify the primary transportation type you will using. *SelectPublic Transportation (Bus)Bike or other non-vehicle source of transportation (walking)Personal Vehicle (Vehicle is available for all potential work assignments)Taxi

Do you have a valid Manitoba Drivers licence? *YesNo(May be required for specific positions. Excluding beginners or learners permit.)

Do you have any additional comments about availability, restrictions or other info that you would like to share?

Cover Letter (optional)

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Résumé *

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Copy of your current Ontario Security Guard License (PDF) *

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Please download our Application Form, then fill out and attach it below.

Application Form *

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Ontario Security Guard License *

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First Aid Certificate *

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Please download our Career Application Form, fill out and re-upload it below to complete your application submission.

North Saskatchewan Career Application Form *

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South Saskatchewan Career Application Form *

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North Saskatchewan Security Guard Certificate *

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Please upload your Saskatchewan Security Guard Training Certificate here.

How did you hear about this position? *Select an optionLinkedInIndeedSocial media (Facebook, LinkedIn, Instagram, X)Digital ad on the internetAd in a newspaper or magazineWord of mouth (from veteran or CAF member)Word of mouth (from a Commissionaires employee)Commissionaires careers pageOther

Agreement *

I have read and completed this application in full. I certify that, to the best of my knowledge and belief, the answers given to the foregoing questions and the statements made by me in this application are correct and complete. I understand that misrepresentation of facts in this application may result in disqualification or dismissal. Commissionaires is an equal opportunity employer.

Terms & Conditions of Use *

In completing and submitting this application, I agree that the information provided is true and accurate to the best of my knowledge. I am providing my included information for hiring purposes only and any & all false or misleading statements made by me in the foregoing application could result in disqualification and/or dismissal.

I agree to Terms & Conditions of Use.

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