Business Security – Creating Your Security Plan

The process of creating a security plan can help you alleviate stress. Your business is better protected when there is a clear plan that is effectively communicated to all employees. Below we will outline some of the areas in your business that should be a priority in your security plan and what should be included in each section of your plan.

We also outline the steps involved in creating a well communicated strategic security plan for your business. Need support creating your security plan? We can help contact us today to get started. 

Your Security Plan Should Include

Indoor/Outdoor Patrols

Objectives: Define specific goals like deterring crime, monitoring for suspicious activity, and ensuring the safety of the premises.

Routes and Frequency: Outline patrol routes and the frequency of patrols, both indoors and outdoors, to maximize coverage and effectiveness.

Personnel and Training: Detail the training and qualifications required for patrol staff, including emergency response and conflict resolution skills.

Equipment: List necessary equipment such as radios, flashlights, and any surveillance technology.

Reporting and Communication: Establish procedures for logging patrol activities and reporting incidents or irregularities.

Security Reception

Role and Responsibilities: Clarify the role of security reception, including visitor management, access control, and initial response to incidents.

Staffing and Training: Outline staffing requirements, focusing on customer service skills and security awareness.

Procedures: Develop procedures for visitor check-in and check-out, identification verification, and handling deliveries or unusual requests.

Technology and Equipment: Specify technology needs like visitor management systems, communication devices, and surveillance cameras.

Loss Prevention

Risk Assessment: Identify areas vulnerable to theft or loss, such as inventory storage, cash handling points, and data centers.

Policies and Procedures: Develop clear policies for loss prevention, including inventory management, asset tracking, and incident reporting.

Employee Involvement: Include strategies for employee training on loss prevention techniques and the importance of reporting suspicious activities.

Audits and Controls: Plan for regular audits of inventory and financials, and implement controls such as CCTV, tagging merchandise, and access restrictions.

Mobile Patrols

Scope and Coverage: Define the area and key points that mobile patrols will cover, and the specific objectives, such as responding to alarms or providing escorts.

Patrol Methods: Decide on the mode of transportation (foot, vehicle) and technology usage (GPS tracking, body cameras).

Response Protocols: Develop protocols for different scenarios encountered during patrols, like alarm response, emergency situations, or interaction with trespassers.

Coordination and Integration: Ensure mobile patrols are integrated with other security measures and local law enforcement where necessary.

Documentation and Reporting: Establish guidelines for documenting patrol activities and reporting incidents, including the use of incident report forms.

Steps to Create a Business Security Plan

Creating a business security plan involves several key steps to ensure comprehensive protection against various threats. Here’s a structured approach to developing a business security plan:

  1. Risk Assessment
    • Identify Assets: List all critical assets of the business, including physical and digital assets.
    • Analyze Threats: Identify potential threats to these assets, such as burglary, cyber attacks, natural disasters, and internal threats.
    • Evaluate Vulnerabilities: Determine vulnerabilities in your current security setup that could be exploited by these threats.
  1. Set Security Objectives:
    • Define clear, achievable objectives for your security plan, such as preventing unauthorized access, safeguarding sensitive data, or ensuring employee safety.
  1. Develop Security Policies and Procedures:
    • Create policies that outline acceptable security practices and behaviors.
    • Develop procedures for common security tasks, such as responding to alarms or reporting suspicious activities.
  1. Implement Physical Security Measures:
    • Install necessary physical security tools like locks, access control systems, surveillance cameras, and alarm systems.
    • Consider environmental design factors that can enhance security, like lighting and landscape.
  1. Establish Cybersecurity Measures:
    • Implement cybersecurity tools like firewalls, antivirus software, and secure Wi-Fi networks.
    • Develop policies for data protection, password management, and device usage.
  1. Employee Training and Awareness:
    • Train employees on security policies, emergency procedures, and their roles in maintaining security.
    • Foster a security-aware culture where employees are encouraged to report security concerns.
  1. Emergency Response and Recovery Planning:
    • Develop an emergency response plan for various scenarios (e.g., cyber breach, theft, natural disaster).
    • Plan for business continuity and data recovery in the event of an incident.
  1. Regular Testing and Audits:
    • Conduct regular drills and simulations to test the effectiveness of security procedures.
    • Perform security audits to identify and address any gaps or weaknesses.
  1. Review and Update the Plan Regularly:
    • Regularly review and update the security plan to ensure it remains effective and relevant, considering new threats, technological advancements, and changes in the business.
  1. Communication and Documentation:
    • Clearly document all aspects of the security plan.
    • Communicate the plan and any updates to all relevant stakeholders, including employees, management, and security teams.

We will secure any business – large or small. We’ll support your in-house team, or you can outsource your security requirements entirely to us. Commissionaires provides superior security so that you can focus on what you do best: growing your business.
Contact us to get your customized security plan.