Training Administrator

Full time
Job ID
Human Resources

We are currently recruiting for a Training Administrator to work in person at our headquarters in Ottawa, ON.

What you will be doing…

The Training Administrator is responsible for providing administrative support to the Learning Centre team within the Human Resources Department. This includes acting as the point of contact for coordination and general inquiries from applicants and employees, while also providing support and direction to Commercial Clients.

Some of your responsibilities include…

  • Coordinate the administration of various training courses, such as  First Aid, Fall Protection, and Smart Serve
  • Collaborate with third party vendors to schedule training sessions and coordinate class lists
  • Track progress, communicate, and support students to help ensure they meet their training deadlines
  • Track, process, and maintain records of payments, reimbursements, and pay deductions
  • Handle the upload and removals of employee access to  Course Catalogue
  • Maintain and update course completion records of training
  • Access Provincial Testing website to create applicants profiles, monitor and track their status
  • Support applicants through the Provincial Testing website process and troubleshoot/support as required
  • Provide general administrative support to the training team
  • Assist with projects as assigned
  • Provide weekly updates and status reports

What’s in it for you?

  • Work for a reputable and nationally known company
  • Work in a challenging and rewarding work environment
  • Employer paid professional development
  • A comprehensive benefits package
  • Generous paid time off, holidays and sick days
  • Retirement plans with company matching of employee contributions
  • Employee discount programs, social outings and holiday gatherings

You’re a good fit if…

  • You are able to prioritize your workload and handle multiple tasks at once
  • You have exceptional attention to details and a high degree of accuracy
  • You have a high degree of self-motivation with the ability to operate effectively with minimal or no supervision
  • You have superior organizational and time-management skills
  • You have strong interpersonal skills and are able to provide exceptional customer service
  • You can act as a reliable and supportive team member
  • You have experience as an office and/or an administrative assistant (considered an asset)

Your must-haves:

A college degree in Business, Human Resources, Office Administration, or related program. An equivalent combination of education and experience will be considered

Strong computer skills (MS Office Suite & HRIS) including data entry and reporting

Hold or have the ability to obtain a Secret level Security Clearance

Bilingualism (French/English) is a must

Application Process

If we are the right fit for you, we want to hear from you! Send us your resume and cover letter to [email protected]

NOTE: Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.

Commissionaires values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires’ Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires’ hiring process.

We appreciate all who apply, however we will only be contacting candidates of interest.